How Can Subscription Regulatory Content and Audit Content be Used Together to Efficiently Define Applicability in Enablon?

It is best practice to periodically audit your operations for compliance with applicable requirements. What is the best way to leverage the tools you have licensed to prepare efficiently and make that process more effective? If you are using the Enablon platform and Enhesa licensed regulatory content, you may be looking for ways to use these tools together. One potential area of cross module functionality is between the Audit module (Enhesa question content) and Compliance module (Enhesa requirement content).

If you are looking for a way to create an applicability register in Enablon Compliance module and you are using Enhesa licensed content for Compliance and Audit modules, you can use Enablon product functionality to build these records automatically. Audits can then be launched in the Enablon Audit module using the applicability register to only include audit questions for regulations that apply to each audited location.

The below swim lane diagram and high-level steps describe this process in Enablon version 9 2023.

Enablon has a standard integration for Enhesa that can be configured with some setup. Data requests can be scheduled or done on an ad hoc basis.

Steps to bring Enhesa content into Enablon’s Audit and Compliance Modules

1. Import the Enhesa content for Compliance, which includes the regulations and associated requirements.
2. Import the Enhesa Audit content, which includes audit questions with links to requirements in Compliance.
3. Create an audit for the site that includes the audit questions/areas for the area for which you want to build the compliance register. Complete the audit questionnaires and submit them.
4. Once the audit questionnaires are submitted, you can check the Site Level Applicability (SLA) records in Compliance to see that records have been created for the site automatically. These SLA records will correspond to any cases where questions were answered to indicate the requirement is applicable.
5. Create a new snapshot of the audit questions using Enablon’s Audit Module. Create an audit that has the property: Use Site Level Applicability = Yes.
6. Once the audit is launched, you should only see questions that are tied to requirements that have a Site Level Applicability record for the site.

Benefits for the End User

Using Enablon’s Audit and Compliance module with Enhesa content provides several benefits to the end user. One key benefit is that end users performing routine audits only see the content that applies to them and their site. This makes it easier for the end user to more quickly identify what content applies to their site operations, making the overall audit process more efficient and streamlined. Another key benefit is that end users will be less likely to answer questions that are not applicable to them or their site. End users will have fewer errors, resulting in higher data quality, better compliance reporting, and reduces operational risk.

This process can be very helpful for anyone who has licensed the Enablon Audit and Compliance modules along with Enhesa licensed content. If you would like to discuss this process in more detail, or explore other ways digital tools can make auditing more efficient, please contact Julie Taccino at jtaccino@all4inc.com / 281-201-1247 or Nichole Svezeny at nsvezeny@all4inc.com / 412-314-4995.